Administrative Coordinator
77014
Administrative Coordinator
Full Time • 77014
Benefits:
- Competitive salary
- Paid time off
- Training & development
Location: Houston, TX
Schedule: Full-Time | Monday-Friday | 8:00 AM – 5:00 PM
About Us
Schedule: Full-Time | Monday-Friday | 8:00 AM – 5:00 PM
About Us
National Alliance Project is a nonprofit organization committed to strengthening our communities through education, outreach, advocacy, and meaningful partnerships. We are seeking an organized, dependable, and detail-oriented Administrative Coordinator to help support the daily operations of our growing organization.
If you enjoy staying organized, helping people, coordinating projects, and keeping an office running smoothly, we'd love to hear from you.
Position Summary
The Administrative Coordinator is responsible for supporting the day-to-day administrative and operational needs of the organization. This position works closely with leadership to coordinate office operations, maintain organizational records, assist with events, process payments and invoices, communicate with vendors, and provide administrative support for fundraising and community initiatives.
Responsibilities
The successful candidate will:
- Provide administrative support to the leadership team
- Manage calendars, meetings, and meeting minutes
- Answer phones, emails, and general inquiries
- Maintain organized digital and physical filing systems
- Process invoices and assist with payment processing
- Track vendor contracts and maintain vendor relationships
- Assist with grant research, applications, and reporting
- Maintain grant and project deadlines
- Coordinate fundraising and community events
- Schedule volunteers and assist with event logistics
- Assist with donor and CRM database maintenance
- Create flyers, newsletters, and promotional materials
- Schedule and manage social media content
- Assist with email marketing campaigns
- Maintain organizational policies and administrative procedures
- Perform other administrative duties as assigned
Qualifications
Required
- High school diploma or GED
- Administrative, office management, or nonprofit experience
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities with minimal supervision
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Professional and dependable work ethic
- Ability to maintain confidentiality
Preferred
Experience with any of the following is a plus:
- Grant writing or grant administration
- Event planning and coordination
- CRM software (Salesforce, Bloomerang, DonorPerfect, or similar)
- Canva or Adobe Creative Suite
- Constant Contact or Mailchimp
- Social media management
- Bilingual (English/Spanish)
We're looking for someone who is:
- Highly organized
- Detail-oriented
- Self-motivated
- Friendly and professional
- Comfortable working independently
- Passionate about serving the community
- Adaptable in a growing nonprofit environment
Physical Requirements
- Primarily office-based
- Occasionally lift up to 25 pounds for event setup
- Valid driver's license and reliable transportation preferred
Compensation: $13.00 - $15.00 per hour
Independence Marketing Group, Inc. (IMG), was established on June 1, 2013. IMG helps insurance agents, agencies, brokerage firms, and wholesale distributors nationwide maximize potential opportunities, and achieve personal, professional, and corporate goals. Our values and commitment to excellence contribute to how we conduct business today and will continue to shape our company tomorrow. After 12 years with a Texas insurance company, conducting marketing, outreach, and
community branding, our CEO and Founder Andrei Lorilla, decided to start his own insurance distribution company in Houston, Texas. Andrei established Independence Marketing Group, Inc, with five core values in mind.
Independence Marketing Group, Inc. offers a full suite of products and services from individual to group health, senior products, and various insurance products including life, financial and other
indemnity plans.
community branding, our CEO and Founder Andrei Lorilla, decided to start his own insurance distribution company in Houston, Texas. Andrei established Independence Marketing Group, Inc, with five core values in mind.
Independence Marketing Group, Inc. offers a full suite of products and services from individual to group health, senior products, and various insurance products including life, financial and other
indemnity plans.
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